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General Granting Conditions

The County Foundation, and their partners, donors, and Fund creators provide many opportunities for community groups to apply for grants under a number of programs. Each grant has their own set of target areas, and qualifying requirements. However, the following overriding policies and statements apply to all grants facilitated and approved by The County Foundation. Applicants should be mindful and understand that when they are applying on behalf of their organization, they understand that these granting conditions apply.

Qualified Donees & Partnerships

The Applicant must be a Qualified Donee* as defined by the Income Tax Act, or be working in collaboration with a Qualified Donee. Qualified Donees include registered charities, municipalities, school and universities and other categories. If you are uncertain about your charitable status, you can visit the Canada Revenue Agency at: www.cra-arc.gc.ca/chrts-gvng/lstngs/menu-eng.html.

If you are not a Qualified Donee under the Income Tax Act, and you are working in partnership with a Qualified Donee:

  • please provide your partner organization’s name and charitable business number.
  • please provide a letter from your partner organization which details its support for, and involvement in, this project and explaining why the organization agrees to function as the Qualified Donee. This letter must be attached to your application.

* The one exception to this is the Municipal Community Grants Program.

Vulnerable Sector Checks

Your organization’s current policy regarding maintaining up-to-date vulnerable sector checks for staff and volunteers must be attached to your application if your project involves working with anyone in the vulnerable sector (e.g. children, seniors, people with physical challenges).

Branding & Recognition

All grant recipients will be expected to recognize The County Foundation and/or the specific Fund that provides a grant. Please follow our Branding Guidelines.

Late Submissions

The County Foundation does not accept late submissions under any circumstances. If there is a technological problem please contact by email info@thecountyfoundation.ca or telephone 613-476-7901 x.218 before the deadline to make an arrangement. Notification after the deadline will not be accepted out of fairness to all applicants.

Statement on Inclusion

The County Foundation supports and promotes diversity, equity, and inclusion throughout the entire organization with contractors, staff, volunteers and in our service and granting to our community and the organizations that receive support. The County Foundation believes in creating opportunities for our employees, contractors, volunteers, and grantees to succeed in their work.
The County Foundation celebrates the unique differences, diverse backgrounds and experiences of all employees, contractors, volunteers and those of the organizations receiving funding. We strive to foster a culture of inclusion and accessibility for all.

It is our expectation that our leaders, contractors, volunteers, stakeholders, grant recipients and partners share our values where a commitment to diversity and inclusion is not only a corporate responsibility, but also an individual one. As grant recipients we expect they will provide a workplace and perform their role in the community in a manner that is free from harassment, sexual misconduct and any discrimination, stereotypes, or generalizations based on race, national or ethnic origin, colour, religion, age, sex, or sexual orientation.

Post Project Reports

All grants must have a Final Report submitted. Each grant has its own requirements. The following is a sample that can be used in the absence of a specific template.

Consultations & Open Houses

The County Foundation offers either Open Houses and/or one-to-one consultations on the grant programs that are offered. Organizations are STRONGLY encouraged to participate in one to ensure theirproject is aligned before unnecessary effort goes into developing a quality application. This does not apply to Scholarships and Bursaries.

Unrestricted Reserve Ratio

It is not the practice or policy of The County Foundation to provide grants that add to organizational endowments or future operating funds. To that end The County Foundation has the following guideline that organizations applying for TCF grants not have Unrestricted Reserves greater than 90% of a typical year’s operating budget.

Restricted Funds – that are specifically and legally not available for operating such as set aside funding for “wrap-up” of organization; endowment for a specific purpose such as a scholarship. These would be seen on the Financial Statements likely with a note in the comments by the Auditor/Bookkeeper.

Unrestricted Funds – available for general use and at the discretion of the Board and/or management.

Operating Funds – the costs associated with keeping the doors open and paying for regular expenses associated with the ongoing activities of the organization such as rent, wages, benefits, supplies, insurance, and mission related expenses.