The Municipal Community Grants Program support Prince Edward County in the areas of arts & culture, heritage, recreation, environment, health and human services.
The deadline to apply was March 18th at noon. No late applications will be accepted.
Info Webinar
The grant info webinar on February 20th has been recorded for the convenience of those who were unable to attend.
The County Foundation hosted an informational webinar for applicants on Tuesday February 20th 2024 at 11am.
Municipal Community Grants 2024
The following municipal grant programs will be administered by The County Foundation:
- Grants over $5,000 – Total Funding Available ($129,716)
- Grants up to $5,000 – Total Funding Available ($16,615)
PEC Community Organizations Survey
The County Foundation and the PEC Municipality have partnered on this survey to get a better understanding of the community groups and organizations operating in the County.
Deadline to respond: March 4th 2024
Note: This survey is not mandatory and will not impact the 2024 Municipal Community Grants.
Purpose of the Community Grants Program
To improve the well-being and quality of life of the community and its residents, through financial assistance to not-for-profit and community based organizations which provide programs and services in arts & culture, heritage, recreation, environment, and health & human services. The municipal community grant intends to support projects across Prince Edward County that benefit a wide cross section of residents.
Eligibility
The Municipal Community Grants Program is open to:
- Not-for-profit organizations and community groups that support and provide programs and services in the following areas: arts & culture, heritage, recreation, environment, and health & human services.
- Places of worship that have partnerships and use space for open community activities and groups. The programming is to be non-denominational and inclusive.
- Priority will be given to projects that align with the strategies of the Municipality and The County Foundation such as:
- Only 1 request per not-for-profit and community-based organization will be considered in a fiscal year
- School boards; for-profit businesses; service clubs; sectarian or political entities; and individuals are not eligible.
This Municipal Community Grants Program will not fund any projects or groups under any of the following circumstances, where:
- The funding is considered primary and/or covers operation costs for day-to-day administration of the program of more than 20%;
- Organizations receiving support through another Municipal funding program for the same project;
- Activity takes place outside of PEC;
- Grant is to fund a deficit or funding shortfall;
- Application and component pieces are deemed to be incomplete;
- Any previously granted funds are not fully reconciled and all reports received;
- The applying organization does not meet eligibility criteria;
- Annual fund drives and fundraising activities for sustaining support;
- The organization does not meet General Granting Conditions set out by TCF.
In-Kind Use of Municipal Space
Any events, programming or activities that are at no-cost to participate, everyone is welcome to
join, is for the good of the community and its members may request In-Kind use of rentable
municipal spaces.
Information on criteria and how to apply is available on the Request Form. If you have further questions about in-kind use of municipal space then please contact bookings@pecounty.on.ca.
Because of this update, applicants that qualify will no longer need to apply through the Municipal Community Grants program to request in-kind venue rental of municipal facilities. Applicants who do not qualify for in-kind use of municipal venues can include rental cost in their budget as part of their Municipal Community Grants application.
Branding & Recognition
All grant recipients will be expected to recognize The County Foundation and/or the specific Fund that provides a grant. Please follow our Branding Guidelines.
Please contact the Community Services, Programs and Initiatives Department for permissions and requirements before using The County logo in any recognition materials. For more information: Branding Guidelines.
Grant Report
A grant report is a requirement of this grant. It must be received within one year of the grant being announced, or two months following the end of the project – whatever is sooner. You must submit your report if you have received a previous grant before you can apply for additional funding.
See Grant Reports for forms and templates.
Timelines
- Application deadline is Monday, March 18th, 2024 @ noon
- Review and assessment by TCF March 19th-April 16th, 2024
- Approval by Council by mid-May 2024
- Notification and funds distributed by end of May 2024
- Funds spent, project complete, and grant report submitted to TCF by end of May 2025.
Criteria
Ideally we would love to approve everyone’s application for funding but programs are competitive and there are often more applications for funding than funds available. This is why we need an assessment criteria to apply to these applications. Below are the 4 criteria areas that your application will be reviewed on.
Community Benefit Alignment – In addition to communicating the community benefit of your project to PEC it is beneficial to also speak to how your project aligns with the strategic goals and priorities linked above (Vital Signs, Community Safety & Well-being Plan, Thrive PEC Community Economies Pilot Project, Priorities of Council).
Organizational Capacity to Deliver – It is important to speak to your organization’s ability to deliver on the project you are proposing. Do you have the right resources in place? Does this project align well with programs you are currently running or is this new territory? If there is a bump in the road with weather conditions (for an event for example) or a change in public health measures (gathering limits) does your organization still have the ability to run the program or project?
Finances– Is your project 100% reliant on this grant or are there other diverse sources of revenue to support its implementation? As mentioned above these programs are competitive and ideally the community grants will support a broad range of programming across the county geographically and appealing to and servicing diverse groups. Knowing that a project has the capacity to deliver and other funds to help support it alongside a community grant helps to demonstrate the financial feasibility of the project.
Merit relative to other applications– After your project has been reviewed stand alone on the above 3 criteria it is evaluated within the context of other applications. This is done to ensure that funding is distributed across PEC not just concentrated in one area, that it fulfills a community need and using an equity lens to look at inclusion and diversity.
How to Apply
Applications for the 2024 Municipal Community Grants were accepted from February 12th to March 18th at noon. No late applications will be accepted.
PDF printed applications can be emailed to info@thecountyfoundation.ca, mailed or dropped off at The County Foundation at 35 Bridge St. Suite 107, PO BOX 24, Picton, ON, K0K 2T0
Budget Template
Copy of a budget template that you can utilize for your application. Please note that you can use your own budget documents if you would like.
Previous Grant Recipients
Accessibility
The County Foundation strives to make our grant application process as accessible as possible. If you have any accessibility needs or require additional assistance then please feel free to reach out to info@thecountyfoundation.ca or call us at 613-519-4470.