General Granting Conditions

General Granting Conditions

The County Foundation, and their partners, donors, and fund creators provide many opportunities for community groups to apply for grants under a number of programs. Each grant has their own set of target areas, and qualifying requirements. However, the following overriding policies and statements apply to grants facilitated and approved by The County Foundation.

Qualified Donees & Partnerships

The Applicant must be a Qualified Donee* as defined by the Income Tax Act, or be working in collaboration with a Qualified Donee. Qualified Donees include registered charities, municipalities, school and universities and other categories. If you are uncertain about your charitable status, you can visit the Canada Revenue Agency at: https://apps.cra-arc.gc.ca/ebci/hacc/srch/pub/dsplyBscSrch?request_locale=en.

If you are not a Qualified Donee under the Income Tax Act, and you are working in partnership with a Qualified Donee:

please provide your partner organization’s name and charitable business number
please provide a letter from your partner organization which details its support for, and involvement in, this project and explaining why the organization agrees to function as the Qualified Donee. This letter must be attached to your application.

* The exception is TCF grant programs where we work in partnership with the PEC municipality or with another organization to facilitate the grants.

Submissions

All submitted applications for grants will receive a follow-up email from The County Foundation within 48 hours of receipt. If you do not receive any acknowledgement of your application please contact info@thecountyfoundation.ca who may ask you to re-submit.

Vulnerable Sector Checks

Your organization’s current policy regarding maintaining up-to-date vulnerable sector checks for staff and volunteers must be attached to your application if your project involves working with anyone in the vulnerable sector (e.g. children, seniors, people with physical challenges).

Branding & Recognition

All grant recipients will be expected to recognize The County Foundation and/or the specific Fund that provides a grant. Please follow our Branding Guidelines.

Late Submissions

The County Foundation does not accept late submissions under any circumstances. If there is a technological problem please contact by email info@thecountyfoundation.ca or telephone 613-519-4470 before the deadline to make an arrangement. Notification after the deadline will not be accepted out of fairness to all applicants.

Statement on Inclusion

The County Foundation has adopted their Statement on Inclusion and require organizations who are receiving grant funding to also be inclusive.

Grant Reports

Grant recipients must submit a grant report within 1 year of funding being received. Each grant has its own requirements, which are detailed on our Grant Reports page. If your report will be late for any reason, then please notify The County Foundation immediately to provide an update.

If you fail to submit a grant report, then you will be issued a warning that a previous report has not been submitted. If you fail to submit a grant report after a warning has been issued, then you will be unable to apply for additional funding through The County Foundation for 1 year or more depending on the circumstances.

Consultations

The County Foundation offers either webinars and/or one-to-one consultations on the grant programs that are offered. Organizations or community groups are strongly encouraged to participate in one to ensure their project is aligned before unnecessary effort goes into developing a grant application.

Unrestricted Reserve Ratio

The County Foundation has the following guideline that organizations applying for TCF grants not have Unrestricted Reserves greater than 90% of a typical year’s operating budget.

Restricted Funds – that are specifically and legally not available for operating such as set aside funding for “wrap-up” of organization; endowment for a specific purpose such as a scholarship. These would be seen on the Financial Statements likely with a note in the comments by the Auditor/Bookkeeper.

Unrestricted Funds – available for general use and at the discretion of the Board and/or management.

Operating Funds – the costs associated with keeping the doors open and paying for regular expenses associated with the ongoing activities of the organization such as rent, wages, benefits, supplies, insurance, and mission related expenses.