Municipal Community Grants
Municipal Community Grants
The Municipal Community Grants program went through a review process in 2024 leading to many of the updates for 2025. Learn more.
Purpose of the Grants
Purpose of the Grants
To improve the well-being and quality of life of the community and its residents, through financial assistance to not-for-profit and community based organizations which provide programs and services in culture, heritage, recreation, environment, and health & human services. The municipal community grant intends to support the work of community organizations across Prince Edward County that benefit a wide cross section of residents.
Program Details
Program Details
- Culture: beliefs, customs and traditions of certain communities, societies or cultural groups relating to language, ethnicity, race, gender, sexual or gender identity, disability, religion, class, and diversity;
- Environment: beautification, conservation, documentation, education, interpretation, preservation, restoration, and research of the environment/natural heritage (air, water, flora, fauna, and natural landscape);
- Heritage: identification, documentation, interpretation, or preservation of built heritage (structure, building or group of buildings, landscape), cultural heritage (archaeology, archives, genealogy, monuments, museums, and galleries/collections), natural heritage, historic people and events, and traditions (customs and beliefs);
- Social Services, Health, and Recreation: activities contributing to physical, mental and social wellbeing with a focus on prevention; access to housing, accessibility for people with disabilities, food and clothing, freedom from violence.
To apply for a Municipal Community Grant, applicants must be a "Community Organizations" as defined below:
Applicants must also:
- Be located and conduct most activities within the geographic boundaries of the Municipality of Prince Edward County or be a local chapter of a larger organization that provides consistent services within Prince Edward County.
- Have demonstrated sound fiscal management and are in good standing with the Municipality.
- Demonstrate that they provide those services and programs in an effective, accessible, open, and inclusive manner; and,
- Must have financial records in the name of the applicant (such as a bank account).
What can a Municipal Community Grant be used for?
*Only 1 request for cash funding per Community Organization will be considered per year.
- Individuals or households;
- For-profit businesses;
- Organizations with political affiliations or whose primary purpose is political activity or lobbying;
- Non-profit organizations with a mandate to serve the business sector, such as a Chamber of Commerce or a business sector association;
- Hospitals or other organizations whose primary purpose is to provide medical treatment/clinical services;
- School boards, primary and secondary schools, post-secondary institutions;
- Government organizations, including agencies, boards, commissions, service corporations, and committees established by the Municipality, the Province, or the Federal Government;
- Provincial, national, and/or regional organizations, unless a local chapter exists to serve residents of Prince Edward County; and/or,
- Organizations receiving 80% or more of their funding from upper levels of government.
- Mandated Arts Organizations: A Community Organization that has a stated organizational mandate to provide services,programs and amenities in the realm of the arts (various fine and applied art forms including but not limited to visual, performing and performance, literary, media and decorative arts.)*
Municipal Community Grant funding may not be used for:
- Major capital purchases such as vehicle purchases, land or building purchases or renovations, except for small capital purchases or projects that support compliance with Accessibility for Ontarians with Disabilities Act or accessibility provisions within the Ontario Building Code;
- Prize money, awards, travel expenses, hospitality (food, beverage, alcohol);
- Reduction of accumulated or annual deficits, debt reduction or financing;
- Programs, services, activities, or amenities that are already supported by the Municipality through another funding program, service contract or an Exceptional Funding Partnership;
- Fund raising campaigns, events, or activities, except for In-Kind Grants which may be used to support fund raising initiatives;
- Programs with mandates legislated or regulated by the Provincial or Federal governments;
- Programs, services, activities, or amenities that promote a particular faith, or require participants to adhere to a particular faith;
- Activities, programs services or amenities that will be delivered outside of the geographic boundaries of Prince Edward County;
- Activities that serve to raise funds for other organizations, individuals/households, businesses, or causes; and/or,
- Activities that would qualify for fee reductions or waivers as described in the current municipal Fees and Charges By-Law.
- Application deadline is Monday, March 24th, 2025 @ 4pm
- Review and assessment by TCF: April 2024
- Notification and funds distributed by end of June 2025
- Funds spent and grant report submitted to TCF by end of June 2026
For the first time in 2025, the Municipal Community Grants program will be accepting applications for multi-year grants (for up to $15k per year). Organizations and community groups can apply for multi-year support for the term of Council. Applicants for 2025 can apply for a two-year multi-year grant as the current Council's term ends in 2026.
Important note: Please be aware that funding of multi-year grants is contingent on the total funding envelope approved for the Community Grants budget during the annual budget deliberations by Council. Therefore, if the total funding for the Community Grants budget was reduced, then all multi-year grant commitments could be reduced as a result if there was not enough funding approved to cover the multi-year grants.
PDF printed applications can be emailed to info@thecountyfoundation.ca, mailed or dropped off at The County Foundation at 35 Bridge St. Suite 107, PO BOX 24, Picton, ON, K0K 2T0.
Applying for a grant is a competitive process and we often receive more grant applications than there is funding available. Past funding commitments should not be interpreted as a guarantee that future requests will be approved.
Required Documents
To apply for a Municipal Community Grant, you will need to provide additional required documents along with your application. The above tabs detail what you will need to submit so you can prepare them in advance if you wish to.
Applicant Profile
Attach a background of your organization. Include whether your organization is a not-for-profit such as a registered charity or a community organization, what program or services you provide, details of leadership team and Board of Directors if applicable. You can also include information on any partnerships relevant to your application.
Vulnerable Sector Check: Please include your organization's current policy regarding maintaining up-to-date vulnerable sector checks for staff and volunteers as part of the Applicant Profile if relevant to your project.
Operating or Initiative Budget
Click to download: Budget Template - Municipal Community Grants
As part of the application, you will need to submit an Operating or Initiative Budget. In either case, please detail where the grant funding will be directed.
Operating Budget - If you are seeking operational support for the work of your organization or community group then you would submit an operating budget. This would detail your organization's revenues and expenses for the current year.
Initiative Budget - If you are requesting grant funding specific to a project, program, or purpose then please include a budget detailing revenues and expenses related to this initiative.
Annual Financials
Please submit your most recent financial statements if you are requesting more than $5,000 in your application. It is preferable that the financials have been prepared by an accountant or other qualified third party if available. Financial statements will show the overall financial status of your organization, including income and expenses.
The purpose of the financials is to provide information on the organization or community group's current financial status, as opposed to a budget which forecasts a plan for managing money. If you are applying for a grant less than $5k, then you are not required to submit financials as part of the application.
Supplementary Documents
In addition to the other required documents, you can submit up to 2 additional supplementary documents along with your applications. This can include images from your programs, an Annual Impact Report, testimonials or stories, or anything else you feel would be relevant to your application that you would like to highlight.
Community Benefit
How does your project benefit Prince Edward County? Our community is filled with incredible ideas and residents passionate about serving their community and without a doubt most applications would benefit the County in some capacity - which is what makes making decisions on grant funding so difficult. Therefore, we use the following criteria to help evaluate community benefit.
Addressing Community Priorities
- Alignment to Municipal Strategic Plan or other applicable plans (such as the Community Safety and Well-being Plan or the 10-Year Community Plan).
- Demonstrated need or benefit to the community using relevant stats/data (such as Vital Signs) or testimonials.
- Relevance to Prince Edward County - How has the PEC community been considered when shaping the programs and services being offered? Who does your organization serve? Does your work fill a gap in the community?
Community Engagement & Inclusivity
- Impact for Prince Edward County residents. How many people in the County can this benefit? Is there benefit to an underrepresented group and/or area? Who does this work serve in our community?
- Affordability & Accessibility. What efforts are made to ensure services and programs take place in an effective, accessible, open, and inclusive manner?
- Collaboration & Partnerships.
Organizational Capacity to Deliver
As part of the evaluation process, adjudicators will assess your organization’s capacity to successfully deliver the programs, services, or events you propose for the community. Does your organization have a history of successfully implementing similar initiatives? Have you demonstrated a strong track record of program or service delivery?
Adjudicators will also evaluate the feasibility of your proposed activities and initiatives. Do you have the necessary resources to execute your plans effectively? Is there a clear strategy with well-defined objectives? Additionally, how does your organization measure success, and what processes are in place to evaluate the outcomes of your work?
Finances
Does your organization have other revenue resources in place to help carry out your intended work? Knowing that a project has the capacity to deliver and other funds to help support it alongside a community grant helps to demonstrate the financial feasibility of the project. On the other hand, would an organization or initiative benefit from initial seed funding to take them to the next level?
Do adjudicators feel that the budget and grant request is reasonable when compared to the community impact? Does the organization demonstrate strong fiscal management and maintain a healthy overall financial position? Financials will also be examined in the context of evaluating organizational capacity to deliver and to evaluate the reasonability of the request when compared to the project budget.
Merit to Other Applications
After your project has been reviewed stand alone on the above criteria, your application is evaluated within the context of other applications. Below are examples of the questions we ask the committee to consider during an adjudication:
- Has funding been disbursed across the categories supported by the Community Grants (heritage, environment, etc.) or is it weighted towards a particular sector?
- Have we ensured funding is supporting distinctive work in the community, or is there too much similarity between the projects/programs/organizations receiving funding?
- Haves the impact of the grants been disbursed across Prince Edward County or has the funding become too concentrated to one area? How many residents will be able to benefit?
- Have we prioritized organizations working in an effective, open, inclusive, and accessible way?
In-Kind Funding
In-Kind Funding
In-Kind Funding refers to services or resources offered by the municipality (use of municipal venues, services, equipment, labor, etc) as valued by the Fees and Charges By-Law that can help support the work of the applicant and reduces expenses of the work or initiative proposed.
Maximum Grant Size: $2,000 per year
Applicants can apply twice a year for In-Kind Funding during the Spring or Fall intakes unless they have received the maximum grant size during the Spring.
Timing: In-Kind Funding must be used between June 1st 2025 and May 31st 2026.
How to Apply for In-Kind Funding
Accepting applications for Spring 2025 from February 10th to March 24th at 4pm.
*Only 1 request per applicant for each submission period (Spring and Fall). If an applicant does not receive the maximum amount ($2k) during the Spring, then they are welcome to re-apply during the Fall.
For Grant Recipients
For Grant Recipients
